Estates Manager

Job Title:                   Estates Manager

Reports to:                Head, PMO

Direct Reports:         BiomedicalEngineering, Handymen, Security

Working Relationships

Internal:         Business heads, All departments, Management committee

External:        Contractors, Government, and regulators

Main Purposeof Appointment:

1)   Manage the general upkeep of the environment and maintenance of buildings to ensure that they meet health and safety standards and the legal requirements.

2)   Ensure that the facility is operating as it should daily by completing daily inspections and conducting proactive and reactive maintenance.

Functions of Appointment:

·Oversee building and grounds maintenance and make recommendations for facility design modifications.

·      Operate and maintain custodial functions.

·Ensure security and emergency preparedness procedures are implemented properly.

·Ensure that the facility is clean and maintained according to company policy and procedures.

·Conduct and document regular facilities inspections.

·Check completed work by vendors and contractors.

·Serve as the Health Safety & Environment (HSE) subject matter expert and provide information to management about HSE relatedperformance, issues, and status of the HSE management system regarding effectiveness and compliance.

·Inspect the facility to identify safety,health, and environmental risks and hazards, prepare reports to document findings and resolution actions taken.

·Develop Health and Safety procedures and policies for all areas of the company.

·Prepare and schedule training to cover emergency procedures, workplace safety, and other relevant topics.

·Monitor compliance with HSE policies and procedures.

·Communicate work place safety precautions to employees.

·Forecast, allocate, and supervise the financial and physical resources of the facility management.

·Plan and coordinate all installations and refurbishments

·Manage the upkeep of equipment to meet health and safety standards

·Inspect buildings’ structures to determine the need for repairs or renovations

·      Review utilities consumption and strive to minimize costs

Experience/ Educational Qualification

·BSc/BA in facility management, engineering, business administration or relevant field of study

·Project and Facilities Management skills

·Well-versed in technical/engineering operations and facilities management best practices

·Knowledge of basic accounting and finance principles

·Knowledge of materials, methods and the tools involved in the health and medical industry.

·Knowledge of relevant equipment, policies, procedures, and strategies to promote positive work practices to improve performance.

·Proven experience as Facilities manager will be an advantage

Person Specification:

·Possess excellent organizational and leadership skills

·Possess excellent analytical and critical thinking skills

·Possess a high degree of integrity

·Possess excellent oral and written communication skills

·Possess excellent Problem solving and Decision-making skills